Privacy Policy

Introduction

This privacy notice describes how the Liverpool School of Tropical Medicine uses and protects your information within the Infection Innovation Consortium (iiCON) led by LSTM .

LSTM is committed to ensuring that your privacy is protected and will only process personal data in accordance with the current data protection legislation and this privacy notice.

LSTM may change this policy from time to time and we will then issue an updated privacy notice. You can view iiCON’s latest privacy notice on LSTM’s website: https://www.lstmed.ac.uk/lstm-privacy-statement and on iiCON’s website: https://www.infectioninnovation.com/privacypolicy

What information is being collected?

We collect:

• Your name
• Work address
• Organisation
• Location (to city)
• Work email address
• Work phone number

We also collect information about your professional interests, event attendance, communications preferences, and a high-level summary of communications that LSTM staff working on the iiCON project have with you. We do not collect any special category information.

The legal bases for processing this information are:

• Consent – for some electronic marketing
• Required for the performance of a contract – for grants and other award application processes
• Necessary for the purposes of legitimate interests pursued by LSTM – for managing contact information for potential future opportunities.

Who is using this information and why?

We collect information about you via our website using Google Analytics cookies and through third party platforms MailChimp and HubSpot.

This is done to process email enquiries, provide news about the consortium, and offer the best possible service and user experience. This information also enables us to proactively and systematically manage contact information and report on business development.

This enables us to maximise scientific collaboration, keep in touch with innovators, and efficiently track and manage partner opportunities for mutual benefit.

We will always give you the chance to refuse any marketing email from us by replying to an unsubscribe button.

How is the information used?

The information we store is either received directly from you, for example in an email, or derived from other communications that LSTM staff have with you.

We may profile your professional interests. All this information is entered into databases owned and run by LSTM using the external online service providers, HubSpot and MailChimp.

We take summary information from HubSpot to produce reports and we utilise MailChimp as a communication platform for our newsletter distribution and management.

We have risk assessed our use of HubSpot and MailChimp to ensure that we protect your information.

Who is information shared with?

We may use the following third-party service providers to process and store your data:

• Mailchimp (The Rocket Science Group, LLC), which we use to manage email newsletter audience lists and send emails. Read their privacy policy here: https://mailchimp.com/legal/privacy/
• HubSpot: information in HubSpot is stored in the cloud at secure data centres in Europe and the USA. We use the contact information from HubSpot to make telephone calls and send emails. For more information on how HubSpot processes your personal data see here: https://legal.hubspot.com/privacy-policy
• WordPress, which hosts iiCON’s website. View their privacy policy here: https://en-gb.wordpress.org/about/privacy/
• Neil Foulkes, our web development and maintenance provider. View their privacy policy here: https://neilfoulkes.com/privacy-policy/
• Google Analytics: our website uses cookies to give us information about how our how our website is used. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout

We do not share the data with any other organisations; the only people with access to your information are a dedicated team of iiCON staff. LSTM does not sell personal information.

How we use cookies on iiCON’s website

Cookies are small text files that are placed on your computer by websites you visit. They are widely used in order to make websites work efficiently, as well as to provide information to the owners of the site.

On iiCON’s website we use Google Analytics which uses cookies to give us information about how our how our website is used. We use the information to compile reports and to help us improve the Website. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit aboutcookies.org or allaboutcookies.org

To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout

Retention of data and updating your information

Any information we use for marketing purposes will be kept until you notify us that you no longer wish to receive this information. Other information is checked for accuracy and that it is still needed at least annually.

How will the collection of data affect you?

We intend that managing contact information means you will receive relevant updates from LSTM in accordance with your professional interests. We may contact you after you raise a query with us or if an opportunity arises that matches your profile. We may also contact you to seek your views on LSTM and its ventures.

If at any point you wish to opt out from your personal data being included you can let us know by emailing iiCON@lstmed.ac.uk.

Your rights and how to find out what information we hold about you

The UK Data Protection Act 2018 gives individuals the following rights:

1. The right to be informed
2. The right of access
3. The right to rectification
4. The right to erasure (to be forgotten)
5. The right to restrict processing
6. The right to data portability
7. The right to object
8. Rights in relation to automated decision making and profiling

If you wish to exercise any of the rights above, please get in touch using the details below.

Your rights and how to find out what information we hold about you

The UK Data Protection Act 2018 gives individuals the following rights:

1. The right to be informed
2. The right of access
3. The right to rectification
4. The right to erasure (to be forgotten)
5. The right to restrict processing
6. The right to data portability
7. The right to object
8. Rights in relation to automated decision making and profiling

If you wish to exercise any of the rights above, please get in touch using the details below.

How to contact us

If you wish to exercise any of these rights, including making a subject access request for any information being held, please contact us at: iiCON@lstmed.ac.uk

LSTM is the controller of these data. Queries to LSTM about data protection should be directed to the Data Protection Officer, Liverpool School of Tropical Medicine, Pembroke Place, Liverpool, L3 5QA. dataprotection@lstmed.ac.uk 0151 702 9323

How to complain

If you are unhappy with how your personal data is being processed you may, in the first instance, complain to the Data Protection Officer using the contact details above. If you continue to have concerns you have the right to contact the Information Commissioner. Helpline: 0303 123 1113. Website: https://ico.org.uk/for-the-public/raising-concerns/